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Bid Number: RFP 18-023
Bid Title: RFP 18-023 Nightmare on Chicago Street Gate Operations
Category: Parks and Recreation Equipment & Services
Status: Open


The City of Elgin is currently accepting proposals to provide ticketing, entry gate and security services for the city’s premier annual festival, Nightmare on Chicago Street (NOCS) scheduled to take place on Saturday, October 20, 2018.  The City of Elgin reserves the right to reject any or all RFQs, or any part thereof, or to accept any RFQ or any part thereof, or to waive informalities in any RFQ, if deemed to be in the best interest of the city.


Nightmare on Chicago Street is a post-apocalyptic themed street festival that takes place in downtown Elgin each October.  Since its inception in 2011, the event has grown from an attendance of approximately 3,500 to over 18,000 in 2017.  The growth of the event has made it difficult for the City to continue to operate the ticketing, entry and security required in-house while still retaining the guest experience expected by our attendees.

Pre-Submittal Conference

A Pre-Submittal Conference is scheduled to be held at 3pm on Tuesday, April 10, 2018 in the lobby of The Hemmens Cultural Center.  Attendance at the Pre-Submittal Conference is optional but strongly encouraged.  From The Hemmens, attendees will walk the festival site so comfortable shoes and weather appropriate clothing is recommended.  All questions should be addressed to Butch Wilhelmi at .

RFQ Schedule

Proposals and qualifications should be received by the City of Elgin Purchasing Department, attention Butch Wilhelmi not later than 12:00pm, Friday, April 20, 2018.  Proposals may be submitted in person or via mail to The City of Elgin Purchasing Department, 150 Dexter Ct. Elgin, IL  60120.  The City will not be responsible for late, lost or misdirected mail.  Working timetable is as follows:

  1. Release of RFP to public:                             Monday, April 2, 2018
  2. Pre-Submittal Conference:                           Tuesday, April 10, 2018
  3. Proposals Due:                                              Friday, April 20, 2018, 12:00pm
  4. Selection of Contractor:                               Monday, May 5, 2018          

Publication Date/Time:
4/2/2018 12:00 AM
Publication Information:
Daily Herald
Closing Date/Time:
4/20/2018 12:00 PM
Contact Person:
Butch Wilhelmi, Cultural Center Director at Wilhelmi_b@cityofelgin.org


Daina DeNye, Purchasing Director at denye_d@cityofelgin.org

Download Available:
Plan & Spec Available:
City of Elgin Purchasing Department
150 Dexter Court
Elgin, IL 60120
Business Hours:
8:00 am - 5:00 pm
Related Documents:

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